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Office of Construction & Facilities Management

 

Lease Acquisition and Management Policies and Procedures

Overview

VA’s Office of Construction and Facilities Management’s (CFM) Office of Real Property (ORP) is the dedicated office within VA responsible for issuing policies and procedures for VA’s leasing program. VA's leasing professionals are required to comply with CFM ORP's issued policies, VA Directives, General Services Administration (GSA) Public Building Services Leasing Desk Guide (LDG), GSA's Acquisition Manual (GSAM), and Federal Acquisition Regulation (FAR) as applicable to real property leases. VA has supplemented GSA's LDG with VA's Supplement to GSA's LDG.

In the event policy or other guidance issued by any other VA organization pertaining to real property lease acquisitions conflicts with policy or guidance issued by CFM ORP, CFM ORP policy/guidance shall control.

The tables below list CFM-ORP Enterprise-Wide Real Property Lease Acquisition and Management Policies and Directives to be adhered to by VA's leasing professionals.

Topic
U.S. Department of Veteran Affairs Supplement to the General Services Administration Leasing Desk Guide



Lease Acquisition and Management Directives

Number

Topic

Effective Date

Directive 7815

 

VA Directive 7815 

4/19/2010



Lease Acquisition and Management Real Property Policy Memorandums

Number

Topic

Effective Date

RPPM 2018-04

Award of Build-to-Suit Lease Contract

RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09

RPPM 2018-05

Quantification of Space & Form of Advertisement

RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09

RPPM 2018-06

Adoption of GSA's Leasing Desk Guide - VA Supplement to the LDG

RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09

RPPM 2018-10

Clarification on Leasing Policy Authority

RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09

RPPM 2018-13

Determining Bona Fide Need for Activation Items in Leasing

5/10/2018

 

Lease Procurements and Delegation of Authority from GSA

RESCINDED BY CFM Policy Memorandum 003C-2023-02

OCFM RPPM 2021-01

Interim Digital Signature Policy for Real Property Lease Documents

RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09

OCFM RPPM 2021-02

Clarification Regarding VA Draft Handbook 7815

RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09

OCFM RPPM 2021-05

Real Property Lease Actions Reporting Requirements

RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09

OCFM RPPM 2021-07

VA Rule of Two and Lease Business Size Requirements

  • Capabilities Statement Final
  • FY2016 Small Business Procurement Review Program Policy

RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09

OCFM RPPM 2022-01

VA Leasing Certification Program (VALCP) Policy

 

10/7/2021

OCFM RPPM 2022-03

Implementation of EO 14042 10-28-2021

  • Preliminary Injunction Related to EO 14042 for Federal Contractors 12-20-2021

RESCINDED BY OCFM RPPM 2023-05

OCFM RPPM 2022-05

Clarification Regarding LA-FY17-03 Green Building Certification 07.07.2022 with Attachments 

RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09

OCFM RPPM 2022-07

Submitting a Request for Land and Leasing Actions to Office of Real Property

RESCINDED BY OCFM RPPM 2023-03

OCFM RPPM 2022-08

Rescission of OCFM RPPM 2021-06 7-6-2022

RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09

OCFM RPPM 2023-03

Submitting a Request for Land and Leasing Actions to ORP

8/28/2023

OCFM RPPM 2023-05

Rescission Notice: OCFM RPPM 2022-03 Implementation of Executive Order 14042, Ensuring Adequate COVID Safety Protocols of Federal Contractors

8/28/2023

OCFM RPPM 2024-01

VA Real Property Leasing Acquisition Regulations and Policies

3/24/2024

OFCM RPPM 2024-02

HCA Review and Approval Process Policy

5/16/2024

 

Interagency Security Committee Risk Evaluation Policy for All Delegated Leases

5/20/2021

CFM PM 003C-2023-02

Rescission Notice: Lease Procurements and Delegation of Authority from General Services Administration

7/25/2023

CFM PM 003C-2024-08

Real Property Lease Protest Procedures

5/2/2024



Lease Acquisition and Management VA-Wide Leasing Policy Alerts

Number

Topic

Effective Date

OCFM ORP VA-Wide Leasing Policy Alert 2023-01

 Prospectuses for Alterations in Leased Space

10/17/2022

OCFM ORP VA-Wide Leasing Policy Alert 2023-02

Updated academic affiliates JOTFOC template for non-competitive lease procurements as authorized under 38 U.S.C. § 8103(h) and updated Lack of Competition – Memo to File, including academic affiliates option

12/15/2022

OCFM ORP VA-Wide Leasing Policy Alert 2023-03

Interim Updates to OCFM RPPM 2021-07 VA Rule of Two and Lease Business Size Requirements

2/22/2023

OCFM ORP VA-Wide Leasing Policy Alert 2023-04

Class Deviation from GSAM for Lease Amendment and Total Lease Contract Value Definitions

4/10/2023

OCFM ORP VA-Wide Leasing Policy Alert 2023-05

VA Specific Instructions for GSA's Leasing Alerts LA-23-05, LA-23-06 and Acquisition Letter AL MV-2023-06

9/29/2023

OCFM ORP VA-Wide Leasing Policy Alert 2023-06

VA Specific Instructions for Annual Funding Lease Amendments for FY24 SFFAS 54 Compliance

9/29/2023

OCFM ORP VA-Wide Leasing Policy Alert 2024-01

VA Specific Instructions for GSA's Leasing Alert LA-23-07 - Revision to Solicitation Provisions and General Clauses (GSA Templates 3516 3516A 3517A and 3517B) 

12/28/2023

OCFM ORP VA-Wide Leasing Policy Alert 2024-02

VA Specific Instructions for GSA's Leasing Alert LA-23-08 - Electric Vehicle Supply Equipment

12/28/2023

OCFM ORP VA-Wide Leasing Policy Alert 2024-03

VA Specific Instructions for GSAM Threshold Changes to Lease Acquisition Plans and Justifications

12/28/2023

OCFM ORP VA-Wide Leasing Policy Alert 2024-04

VA Specific Instruction for GSA Form 3410 Update

1/18/2024

OCFM ORP VA-Wide Leasing Policy Alert 2024-05

VA Facility Security Level (FSL) I-IV Level of Protection Templates

2/1/2024

OCFM ORP VA-Wide Leasing Policy Alert 2024-06

VA Specific Instruction for GSA ‘s Leasing Alert LA-24-01 - Notification of Leasing Policy Updates Related to Expired or Obsolete Policy

1/31/2024

OCFM ORP VA-Wide Leasing Policy Alert 2024-07

Reporting Novation and Change of Name Agreements for Real Property Leases

3/29/2024

OCFM ORP VA-Wide Leasing Policy Alert 2024-08

GSA Leasing Alert (LA) LA-24-02 - Updated Guidance on Renewal Options Added Post-Award

5/3/2024

OCFM ORP VA-Wide Leasing Policy Alert 2024-09

Department of Veterans Affairs Supplement to the GSA Leasing Desk Guide

5/20/24

PACT Act Guidance

Number

Topic

Effective Date

 

PACT Act Messaging Presentation

 

 

ORP PACT Act Lease Specific Fact Sheet

 

OCFM ORP VA-Wide Leasing Policy Alert 2023-02

JOTFOC and Lack of Competition Templates

12/15/2022

 

JOTFOC Template - 38 U.S.C. § 8103(h) 

12/15/2022

 

Lack of Competition - Memo to File (SLAT Leases)

12/15/2022

 

CFM ORP Academic Affiliate Lease Contract Process

 
 

VA Partnerships Academic Affiliate Brief 

 
 

Non-Prospectus Level VA Academic Affiliate (AA) or Covered Entities (CE) Sole Source Lease Acquisition Process

 
 

Affiliate Info Sheet 

 

 

 

Additional Resources

 

VA Directives and Handbooks are included for convenience. The Department of Veterans Affairs Directives web site is VA Publications.

VA Administrations and Staff Offices should submit VA real property acquisition or procurement policy questions to CFM’s Office of Real Property (ORP), Policy and Programs at VACO003C7APolicyandProgramsTeam@va.gov.



This page is managed and maintained by VA's CFM ORP Policy and Programs Division (PnP) please email VACO003C7APolicyandProgramsTeam@va.gov if you have any questions or issues with the site.